Exhibitor and Sponsor Portal

ODAC 2020 Sponsor and Exhibitor Dashboard

Thank you for supporting the 2020 ODAC Conference! We look forward to welcoming you to Orlando.

Please review the important deadlines below along with instructions for submitting required materials. If materials are not received by the deadlines below, ODAC cannot guarantee inclusion in onsite materials.

Important Deadlines

Deadline
Material
Upon Signing
Logo Submission
Upon Signing
25 Word Company Description AND Website URL
December 16th
Name Badge Submission Deadline
December 16th
Registration Bag Insert, Cosmeceutical Session and Chemical Peel Session Product Name Due
December 16th
Advanced shipments may begin arriving at warehouse
December 18th
Hotel Reservation Deadline
December 28th
Discount Deadline for Booth Supply Orders
January 2nd
Technology and Power Rental Form Due to Receive Discounted Pricing
January 7th
Reg Bag Insert/Cosmeceutical Session/Chemical Peel Tracking Numbers
January 14th
Last day for Advance Shipments to arrive at  GES Warehouse without surcharges
January 17th
Exhibitor Move In
January 19th
Exhibitor Move Out

 

Shipping, Booth Supplies & Exhibit Hall Information

GES is the official exposition service provider of ODAC. Please click “Order Booth Supplies” below to place your order for supplies and schedule shipping.

Name Badges, Company Information and Required Materials

Please read through the information on each item below BEFORE clicking the button to submit your information.

∗ IMPORTANT ∗

An email was sent to you containing your log-in information to submit your company logo, description, name badges and required information for registration bag inserts, cosmeceutical session product and/or chemical peel session product.

Please use the email address and confirmation number included on the email to upload this information or update existing submissions. If you did not receive the email and you have checked your spam filter, please email [email protected]

Product Name and Tracking Number Submission For Registration Bag Inserts, Cosmeceutical Session Product, or Chemical Peel Session Product

IMPORTANT: All product must be shipped using the box label here and should arrive by January 14th. Please DO NOT ship with your booth materials. 

No shipments will be accepted onsite at the JW Marriott or by the JW Marriott Fedex Office. You MUST ship all material to the GES Advance Warehouse by January 14th, 2020. If you have last minute shipments that will arrive after January 14th, please contact Emily Lynch-Fries at [email protected] for approval and the correct shipping address.

If a reg bag insert, cosmeceutical session or chemical peel was included with your sponsorship, submit the name of the product or flyer you will be including no later than December 16th. Please submit the tracking number no later than January 7th.

Please send enough items for the sessions below:
Registration Bag Insert: 650 items
Cosmeceutical Session: 200 full or sample size products
Chemical Peel: 2 peels

→  Click Here for Reg Bag, Cos. Session, Chemical Peel Shipping Label

IMPORTANT: Shipping address is located at the bottom of the shipping label below

PLEASE NOTE: We cannot guarantee that any registration bag items not shipped with the correct Show Management label will be placed in the Attendee Registration Bags.

Material handling charges apply for any boxes shipped to “Show Management.” For more information please see GES Material Handling. 

Company Logo, 25 Word Description and Website URL

Please submit your company logo and 25 word description upon signing to be included in onsite materials. Include the company website URL at the end of your 25 word description. 

Name Badge Form

Exhibitors receive two (2) complimentary name badges unless otherwise specified in your agreement. Additional staff are required to pay a registration fee of $500 per person. When clicking the link below to upload your information, you will have the option to purchase additional name badges.

Additional Services and Information

Included below is additional information needed to secure power and technology for your booth and reserve hotel rooms. Please note, lead retrieval will be available soon. The pre-conference registration list will be available 2 weeks prior to ODAC.

Hotel Reservations

The conference rate is available until December 18th or until the block sells out.

FRAUD WARNING!
Several companies unaffiliated with ODAC or the JW Marriott Orlando Grande Lakes, have been posing as the official housing provider for the upcoming ODAC 2020 meeting. These companies may contact you directly to offer housing for the meeting via phone or through websites designed to deceive attendees and exhibitors.

Do not give your credit card information or make any reservations via phone or website, other than through the information provided in the link below from our official housing provider the JW Marriott Orlando Grande Lakes.

If you receive a phone call or e-mail from any company claiming to be an ODAC housing provider, please contact us immediately at [email protected].

Hotel Reservations
Technology & Power Rental

To order technology and power for your booth, click the button below. The deadline for discount show rates is January 2nd.

Order Technology Rental
Order Lead Retrieval

Lead retrieval services are available through CVENT. Click here for more information. Once you have read through the PDF document, click the button below to order your services. 

IMPORTANT: Read the PDF instructions here prior to clicking the button below. 

Order Lead Retrieval