Please review the important deadlines below along with instructions for submitting required materials.
Important Dates
Monday, November 10th | Booth Assignments Available
Friday, November 14th | Company Information Deadline
Friday, November 21st | Ad in Conference Guide & Bonus Presentation Details Due
Monday, December 1st | Branding Package Assets Due
Monday, December 15th | GES Advance Warehouse Receiving Start Date
Monday, December 15th | Hotel Accommodations Due
Friday, December 19th | Exhibitor Registration Deadline
Friday, December 19th | Advisory Board Details Due
Friday, December 19th | Lead Capture Requests Due
Monday, December 29th | GES Advance Warehouse Discount Deadline
Friday, January 2nd | Pinnacle Live AV & Power Orders Deadline
Tuesday, January 13th | Advance Warehouse Final Shipping Deadline
January 16th | Exhibitor Load-In
January 16th – 18th | ODAC 2026 SHOW DATES
January 18th | Exhibitor Load-Out
Exhibitor Load-In & Load-Out
Exhibit Hall Location: International Ballroom I – III
Exhibitor Load-In
Friday, January 16th | 11:00 AM – 6:00 PM
Exhibitor Load-Out
Sunday, January 19th | 1:30 PM – 5:30 PM
Exhibit Hall Floor Plan
Exhibit Hall Booth Assignments Available October 31st
Exhibit Hall Hours
Friday, January 16th
Welcome Reception – 7:00 PM – 8:00 PM
Saturday, January 17th
Lunch Break – 12:35 PM – 1:45 PM
Afternoon Break – 3:30 PM – 4:30 PM
Sunday, January 18th
Breakfast Break – 9:05 AM – 10:15 AM
Lunch Break – 12:20 PM – 1:30 PM
ODAC includes 5.5 hours of exhibit hall time, including 2 dedicated hours
that do not compete with educational sessions.
Note: Exhibit hall hours, load-in, and load-out times are subject to change.
Load-in and load-out is not permitted during exhibit hall hours.
Accommodations
Deadline to Book: Monday, December 15, 2025
Rate: Starting at $290.00/night + applicable taxes + $15 resort fee. Subject to availability.
Omni ChampionsGate
1500 Masters Blvd.
Orlando, FL 33896
(407)-390-6664
Phone Reservations
1-877-843-6664
Group Name: ODAC 2026
Book Your Stay
Contact Us
For more information about sponsorship opportunities, please contact:
Jennifer Griffith
Director, Business Development
[email protected]
(949) 414-5791
For more information about a pre-existing sponsorship or exhibiting logistics, please contact:
Kristina Cerniauskas
Senior Program Manager, Sponsors and Exhibits
[email protected]
(551) 999-2609
Company Information Submission
Deadline: Friday, November 4, 2025
Your company will be acknowledged as a sponsor/exhibitor in ODAC’s digital program booklet and printed materials. Please submit the following assets:
- Logo: Hi-Res .PNG or .JPG, 500x500px
- Description: 75 words or less
- Website URL
Submit Company Information Here
Bonus Presentation Details Submission
Deadline: Friday, November 21, 2025
If your sponsorship includes a contracted bonus presentation at ODAC 2026, please submit the following information:
- Presentation Title: No character count
- Brief Session Description: Recommended less than 250 characters
- Speaker Information: Full Name & Affiliations
- Speaker Headshot: Hi-Res .PNG or .JPG only
Please note: All food and beverage items are provided, selected, and managed by ODAC. ODAC attendees pay for their meals as part of their conference registration fee (the meal cost/transfer for does not need to be reported by Sponsor).
Submit Bonus Presentation Details Here
Branding Packages
Deadline: Monday, December 1, 2025
ODAC Branding Packages are designed to amplify your impact and enhance your company or brand’s visibility throughout the conference. Please select the branding package included with your Premium Sponsor Package for specifications and instructions.
If you are interested in purchasing a Branding Package or additional sponsorship opportunities, please contact Jennifer Griffith at [email protected] or (949) 414-5791.
Note: Early asset delivery deadline applies for the Printed Ad in Conference Guide deliverable included in the branding packages. Final asset MUST be received by Friday, November 21, 2025.
Exhibitor/Sponsor Badge Registration
Deadline: Friday, December 19, 2025
Exhibitors/Sponsors receive two (2) exhibitor/sponsor badges to ODAC 2026, unless otherwise specified in your sponsorship agreement. Badges must be worn during all conference functions. Exhibitor/Sponsor badges provide access to the Exhibit Hall and their sponsored Industry Expert Session/Bonus Presentation. Exhibitor/sponsors cannot attend Bonus Presentations sponsored by companies with which they are not affiliated.
Access to general sessions is subject to available seating. If general sessions reach capacity, exhibitors/sponsors will not be permitted to attend. If admitted into the general session, exhibitors/sponsors must remain in the back of the room and are not allowed to engage in Q&A sessions or discussions. For guaranteed access into general sessions, you must register for an “Industry” badge. Contact Kristina Cerniauskas to learn more.
Please follow the link below to register your staff for exhibitor/sponsor badges. When prompted, please enter the discount code that was provided by MedscapeLIVE! to utilize your discounted registration.
Register Now
Lead Capture
Deadline: Friday, December 19, 2025
A mobile lead capture license grants you the ability to capture identifying information that registrants provide to us during our registration process. Once purchased, the accompanying app is to be downloaded on your mobile device. The app allows you to scan attendee badges to capture their information.
License Only – $225
To purchase a lead capture license, please complete the form linked below.
Purchase a Lead Capture License
Advisory Board/Focus Group Details Submission
Deadline: Friday, December 19, 2025
If your company is hosting an advisory board or focus group at ODAC 2026, please submit the following information:
- Advisory Board/Focus Group Date
- Advisory Board/Focus Group Time
- Advisory Board/Focus Group Attendee List*
For advisory board availability, please contact Jennifer Griffith at [email protected].
*Advisory Boards/Focus Groups are limited to a maximum of 10 healthcare professionals.
Submit Advisory Board Info Here
Pinnacle Live Audio-Visual & Power
Deadline: Friday, January 2, 2026
Pinnacle Live is the preferred audio-visual equipment and power provider for the Omni Orlando Resort at ChampionsGate. Please secure your audio-visual and power requirements for your exhibit hall booth using the link below:
Pinnacle Live Exhibitor Services Store
Shipping Items for Your Booth
Deadline: Tuesday, January 13, 2026
We are pleased to announce that ODAC has partnered with GES for all exhibition show services, including booth supplies, labor/set-up services, shipping and receiving. To order your booth supplies and complete a material handling agreement, please visit GES’s Espresso E-Store linked below.
SHIPPING TO THE ADVANCE WAREHOUSE
All exhibitor material must be shipped to the GES Advance Warehouse. Direct to Show shipments to the Omni Orlando Resort at ChampionsGate will not be accepted.
ADVANCE WAREHOUSE DEADLINES
- Monday, December 15, 2025: Advance Warehouse receiving start date.
- Monday, December 29, 2025: Orders and shipments received with payment prior to the date will qualify for discounted material handling fees.
- Tuesday, January 13, 2026: Final Advance Warehouse receiving deadline. Orders received after this date will be subject to late fees and are not guaranteed to be readily available at your exhibit booth for load in time.
In the event that your exhibit material will not arrive at the GES Advance Warehouse by Tuesday, January 13, please contact Kristina Cerniauskas at kcerniauskas@medscapelive.
Exhibit Booth Material Label
GES Expresso Exhibitor Services Store
Shipping Items to Show Management
Deadline: Tuesday, January 13, 2026
The only items that should be shipped to Show Management are:
- 600 Registration Bag Inserts (Paper Goods or Product Samples)
- No larger than 8.5″ x 11″ in size, no weight limit
- 500 Room Drop Items
- No larger than 8.5″ x 11″ in size. Please ensure drops are no thicker than one standard cardstock paper to fit under doors
- Products to be used in live demonstrations in General Session
All other items must be shipped to your booth. All Show Management items must arrive at the GES Advance Warehouse by Tuesday, January 13, 2025.
SHIPPING LABELS
All items shipped to Show Management must use the official Show Management Label linked below. Please print this label in color and place on every individual package when shipping
As soon as your item has shipped, please complete the Show Management Tracking Form linked below. Failure to complete this form means your package may not be delivered to Show Management during load in, and your items may not be used onsite during the live event.
For questions, please contact Kristina Cerniauskas at [email protected].
Show Management Shipping Label
Show Management Tracking Form
Booth Cancellations/Refund Policy
Should Company cancel booth space prior to July 14, 2025, company will receive a 75% refund; cancellation from July 14 – November 17, 2025, company will receive a 50% refund; after November 17, 2025, no refunds will be given.
Code of Conduct
This code of conduct applies to all event attendees and participants, including all members, speakers, vendors, media representatives, commentators, exhibitors, sponsors, staff, and volunteers. Signing this Code of Conduct is a mandatory requirement in order to attend or participate in this event.
Click Here To View The Code of Conduct
