Branding Package Dashboard #2

Branding Package #2 is included in Platinum Sponsorship Packages and is designed to advertise your company to attendees above and beyond what is included in the basic exhibitor booth, allowing attendees to see and interact with your brand.

For questions about branding package items, please contact Kristina Cerniauskas at [email protected].

<<< Back to Main Sponsor and Exhibitor Dashboard

Sponsored Ads

Before submitting your ads, please review the size requirements below:

Ad in Conference Guide (Full Page, 4-Color or BW)
Deadline: Friday, November 21, 2025

  • Format: 2550 pixels wide x 3300 pixels tall, 8.5″ x 11″ PDF ONLY, no crop marks

Note: Early asset delivery deadline applies for this printed material to ensure inclusion. Final assets
MUST be received by Friday, November 21, 2025.

Static Video Wall Ad
Deadline: Monday, December 1, 2025

  • Format: 1152 pixels wide x 768 pixels tall, JPG or PNG, 2 MB or less
Submit Your Sponsored Ads Here

Sponsored Bag Inserts and Hotel Room Door Drops

Bag Inserts
Deadline to submit proof: Monday, December 1, 2025

Please ship a your bag inserts to the venue. Shipping instructions can be found on the Sponsor/Exhibitor Dashboard. MedscapeLIVE! will place your bag inserts into the conference bags that each attendee will receive upon check in at registration.

  • Quantity to Ship: 500
  • Format: 2550 pixels wide x 3300 pixels tall, 8.5″ x 11″

Hotel Room Door Drops
Deadline to submit proof: Monday, December 1, 2025

Please ship a your hotel room door drops to the venue. Shipping instructions and can be found on the Sponsor/Exhibitor Dashboard. MedscapeLIVE! will receive your door drops and provide them to the hotel staff to distribute to guest hotel rooms on the scheduled delivery date and time that is confirmed with you by the MedscapeLIVE! team.

  • Quantity to Ship: 500
  • Format: no larger than 8.5” x 11” and no thicker than one cardstock paper to ensure it fits underneath the hotel’s guest room doors

*Note: MedscapeLIVE! is not responsible for creating or shipping your bag inserts or hotel room door drops to the venue.

Submit Your Bag Insert and Door Drop Proofs Here

 Sponsored Email Blast (Pre-Event or Post-Event)

Deadline: Monday, December 1, 2025

*Note: Email blasts are allocated on a first-come, first-served basis, depending on availability. If the email blast schedule is fully booked, we will offer an alternative sponsorship opportunity of equal value.

ODAC/MedscapeLIVE! will send an email blast on the Sponsor’s behalf to relevant conference registrants. Custom copy must be created by the Sponsor and provided to MedscapeLIVE! as an HTML file. Requirements are outlined below.

DEPLOYMENT DATES & DEADLINES

  • Deployment dates and times are determined by MedscapeLIVE!.
  • MedscapeLIVE! will provide Sponsor with deadlines for the electronic proof and final HTML file, as well as the scheduled deployment date.
  • Electronic proofs are due to MedscapeLIVE! for review and approval prior to deployment. Sponsors should not finalize HTML files until their copy is reviewed and approved by MedscapeLIVE!.
  • Sponsors must provide the following:
    1. Preliminary email blast copy for MedscapeLIVE!’s review and approval.
    2. Final approved pre-formatted HTML file (referenced the required specifications below).
    3. Subject line (referenced the required specifications below).
    4. List of emails (seed list) for Sponsor recipients to be included on the final deployment.
    5. Company name exactly as it should appear on the sender line.

SENDER & OPT-OUT VERBIAGE

Sponsors HTML file will be integrated into MedscapeLIVE!’s conference-related email template. The template will include MedscapeLIVE! as the sender and required opt-out language. These details are fixed and cannot be modified by the Sponsor.

Sender Name: “MedscapeLIVE! on behalf of [Sponsor] <[email protected]>”

Required Opt-Out: “You are receiving this communication because you are a registered member of MedscapeLIVE!. The email address associated with your membership is [email address].

Unsubscribe from MedscapeLIVE! Partner Communications  |  Privacy Policy
MedscapeLIVE!
2 Gateway Building, 4th Floor
Newark, NJ 07102

Need additional assistance? Contact Us”

REQUIRED SPECIFICATIONS

Please submit your email blast in the following specs:

  • Required Format: .HTML
    • Pre-formatted HTML. Non-HTML documents will not be accepted.
    • Use basic HTML tags for coding.
    • Avoid background images. Use white or light-colored backgrounds, as dark backgrounds can be challenging to read, especially if the viewer has enabled a dark mode setting.
    • When using images, use .GIF or .JPG image formats.
  • Subject Line: 75 characters maximum. Helpful tips:
    • Keep it Concise: Aim for subject lines that are around 40-60 characters. This length is generally optimal as it ensures that the entire subject line is visible on most devices, including mobile phones.
    • Clarity and Relevance: Regardless of length, ensure that your subject line is clear and relevant to the content of the email. This helps set the right expectations and can improve open rates.
    • Avoiding Spam Triggers: Be mindful of using excessive punctuation or all caps, as these can trigger spam filters. Keeping your subject line concise and straightforward can help avoid this issue.
Submit Your Email Blast Here
Close Menu