Please review the important deadlines below along with instructions for submitting required materials.
Important Dates
Friday, November 6th | Company Information Deadline
***EARLY ASSET DEADLINE Friday, November 13th | Ad in Conference Guide & Bonus Presentation Details Due***
Wednesday, November 18th | Branding Package Assets Due
Friday, December 18th | Advisory Board Details Due
Wednesday, December 23rd | Hotel Accommodations & Exhibitor/Sponsor Badge Registration Due
Thursday, December 31st | Lead Capture Requests & Pinnacle Live AV/Power Orders Deadline
January 15th | Exhibitor Load-In
January 15th – 17th | ODAC 2027 SHOW DATES
January 17th | Exhibitor Load-Out
Date Coming Soon! | GES Advance Warehouse Receiving Date
Date Coming Soon! | GES Advance Warehouse Discount Deadline
Date Coming Soon! | Advance Warehouse Final Shipping Deadline
Exhibitor Load-In & Load-Out
Exhibit Hall Location: Salon IV – IX
Exhibitor Load-In
Friday, January 15th | 9:00 AM – 4:00 PM
Exhibitor Load-Out
Sunday, January 17th | 2:10 PM – 5:00 PM
Exhibit Hall Floor Plan
Exhibit Hall Booth Assignments Available October 30th
Note: Exhibit hall hours, load-in, and load-out times are subject to change.
Load-in and load-out is not permitted during exhibit hall hours.
Exhibit Hall Hours
Friday, January 15th
Welcome Reception – 6:00 PM – 8:00 PM
Saturday, January 16th
Open Hours
10:00 AM – 4:25 PM
Dedicated Breaks
Breakfast Break – 10:00 AM – 10:30 AM
Lunch Break – 12:40 PM – 1:50 PM
Afternoon Break – 3:55 PM – 4:25 PM
Sunday, January 17th
Open Hours
9:05 AM – 2:10 PM
Dedicated Breaks
Breakfast Break – 10:15 AM – 10:45 AM
Lunch Break – 12:50 PM – 2:10 PM
ODAC includes 5.65 hours of exhibit hall time, including 2 dedicated hours
that do not compete with educational sessions.
Note: Exhibit hall hours, load-in, and load-out times are subject to change.
Load-in and load-out is not permitted during exhibit hall hours.
Accommodations
Deadline to Book: Wednesday, December 23, 2026
*Note the hotel room block sells out quickly. We recommend booking your hotel and registering your exhibitor/sponsor badges as soon as you know who from your team will be attending!
Signia by Hilton Orlando Bonnet Creek
14100 Bonnet Creek Resort Lane
Orlando, FL 32821
Discounted Room Block
Starting at $350.00 plus $27.00 resort fee and applicable taxes
Phone Reservations
Phone: 407-597-3600
Provide the Group Name: ODAC 2027
Fraud Warning
Several companies unaffiliated with ODAC, MedscapeLIVE!, or the Signia by Hilton Orlando Bonnet Creek, have been posing as the official housing provider for the upcoming meeting. These companies may contact you directly to offer housing for the meeting via phone or through websites designed to deceive attendees and exhibitors.Do not give your credit card information or make any reservations via phone or website, other than through the information provided above from our official housing provider the Signia by Hilton Orlando Bonnet Creek. If you receive a phone call or email from any company claiming to be the conference housing provider, please contact us immediately at [email protected].
Book Your Stay
Exhibitor/Sponsor Badge Registration
Deadline: Wednesday, December 23, 2026
Exhibitors/Sponsors receive two (2) exhibitor/sponsor badges to ODAC, unless otherwise specified in your sponsorship agreement. Badges must be worn during all conference functions. Exhibitor/Sponsor badges provide access to the Exhibit Hall and their sponsored Industry Expert Session/Bonus Presentation. Exhibitor/sponsors cannot attend Bonus Presentations sponsored by companies with which they are not affiliated.
Access to general sessions is subject to available seating. If general sessions reach capacity, exhibitors/sponsors will not be permitted to attend. If admitted into the general session, exhibitors/sponsors must remain in the back of the room and are not allowed to engage in Q&A sessions or discussions. For guaranteed access into general sessions, you must register for an “Industry” badge. Contact Kristina Cerniauskas to learn more.
Please follow the link below to register your staff for exhibitor/sponsor badges. When prompted, please enter the discount code that was provided by MedscapeLIVE! to utilize your discounted registration.
Register Now
Promote your Participation at the Conference!
We invite you to share these social media graphics on your channels!
When promoting your conference participation, please use the official name, hashtag, and website details below:
Official Conference Name: ODAC Dermatology Conference
Official Hashtag: #ODAC2027
Event Website: https://orlandoderm.org/
Social Media Handles:
- X/Twitter: @ODAC_Derm
- Instagram: @odac_derm
- LinkedIn: https://www.linkedin.com/showcase/odacderm/
- Facebook: https://www.facebook.com/ODACderm
ODAC 2027 Social Media Shareables
Contact Us
For more information about sponsorship opportunities, please contact:
Jennifer Griffith
Director, Business Development
[email protected]
(949) 414-5791
For more information about a pre-existing sponsorship or exhibiting logistics, please contact:
Kristina Cerniauskas
Senior Program Manager, Sponsors and Exhibits
[email protected]
(551) 999-2609
Company Information Submission
Deadline: Friday, November 6, 2026
Your company will be acknowledged as a sponsor/exhibitor in ODAC’s program booklet and printed materials. Please submit the following assets:
- Logo: Hi-Res .PNG or .JPG, 500x500px
- Description: 75 words or less
- Website URL
Submit Company Information Here
Bonus Presentation Details Submission
Deadline: Friday, November 13, 2026
All sponsors who have a contracted bonus presentation at ODAC must submit the following information:
- Presentation Title: No character count
- Brief Session Description: Recommended less than 250 characters
- Speaker Information: Full Name & Affiliations
- Speaker Headshot: Hi-Res .PNG or .JPG only
Please note: All food and beverage items are provided, selected, and managed by ODAC. ODAC attendees pay for their meals as part of their conference registration fee (the meal cost/transfer for does not need to be reported by Sponsor).
Submit Bonus Presentation Details Here
Branding Packages
Deadline: Wednesday, November 18, 2026
ODAC Branding Packages are designed to amplify your impact and enhance your company or brand’s visibility throughout the conference. Please select the branding package included with your Premium Sponsor Package for specifications and instructions.
If you are interested in purchasing a Branding Package or additional sponsorship opportunities, please contact Jennifer Griffith at [email protected] or (949) 414-5791.
Note: Early asset delivery deadline applies for the Printed Ad in Conference Guide deliverable included in the branding packages. Final asset MUST be received by Friday, November 13, 2026 to guarantee inclusion in the booklet.
Advisory Board/Focus Group Details Submission
Deadline: Friday, December 18, 2026
If your company is hosting an advisory board or focus group at ODAC 2026, please submit the following information:
- Advisory Board/Focus Group Date
- Advisory Board/Focus Group Time
- Advisory Board/Focus Group Attendee List*
For advisory board availability, please contact Jennifer Griffith at [email protected].
*Advisory Boards/Focus Groups are limited to a maximum of 10 healthcare professionals.
Submit Advisory Board Info Here
Lead Capture
Deadline: Thursday, December 31, 2025
A mobile lead capture license grants you the ability to capture identifying information that registrants provide to us during our registration process. Once purchased, the accompanying app is to be downloaded on your mobile device. The app allows you to scan attendee badges to capture their information.
License Only – $225
To purchase a lead capture license, please complete the form linked below.
Purchase a Lead Capture License
Pinnacle Live Audio-Visual & Power
Deadline: Thursday, December 31, 2026
Pinnacle Live is the preferred audio-visual equipment and power provider for the Omni Orlando Resort at ChampionsGate. Please secure your audio-visual and power requirements for your exhibit hall booth using the link below:
Pinnacle Live Exhibitor Services Store Coming Soon!
Shipping Items for Your Booth
Deadline: Tuesday, January 13, 2026
We are pleased to announce that ODAC has partnered with GES for all exhibition show services, including booth supplies, labor/set-up services, shipping and receiving. To order your booth supplies and complete a material handling agreement, please visit GES’s Espresso E-Store linked below.
SHIPPING TO THE ADVANCE WAREHOUSE
All exhibitor material must be shipped to the GES Advance Warehouse. Direct to Show shipments to the Omni Orlando Resort at ChampionsGate will not be accepted.
ADVANCE WAREHOUSE DEADLINES
- Monday, December 15, 2025: Advance Warehouse receiving start date.
- Monday, December 29, 2025: Orders and shipments received with payment prior to the date will qualify for discounted material handling fees.
- Tuesday, January 13, 2026: Final Advance Warehouse receiving deadline. Orders received after this date will be subject to late fees and are not guaranteed to be readily available at your exhibit booth for load in time.
In the event that your exhibit material will not arrive at the GES Advance Warehouse by Tuesday, January 13, please contact Kristina Cerniauskas at kcerniauskas@medscapelive.
Exhibit Booth Material Label
GES Expresso Exhibitor Services Store
Shipping Items to Show Management
Deadline: Tuesday, January 13, 2026
The only items that should be shipped to Show Management are:
- 600 Registration Bag Inserts (Paper Goods or Product Samples)
- No larger than 8.5″ x 11″ in size, no weight limit
- 500 Room Drop Items
- No larger than 8.5″ x 11″ in size. Please ensure drops are no thicker than one standard cardstock paper to fit under doors
- Products to be used in live demonstrations in General Session
All other items must be shipped to your booth. All Show Management items must arrive at the GES Advance Warehouse by Tuesday, January 13, 2025.
SHIPPING LABELS
All items shipped to Show Management must use the official Show Management Label linked below. Please print this label in color and place on every individual package when shipping
As soon as your item has shipped, please complete the Show Management Tracking Form linked below. Failure to complete this form means your package may not be delivered to Show Management during load in, and your items may not be used onsite during the live event.
For questions, please contact Kristina Cerniauskas at [email protected].
Show Management Shipping Label
Show Management Tracking Form
Booth Cancellations/Refund Policy
Should Company cancel booth space prior to July 14, 2025, company will receive a 75% refund; cancellation from July 14 – November 17, 2025, company will receive a 50% refund; after November 17, 2025, no refunds will be given.
Code of Conduct
This code of conduct applies to all event attendees and participants, including all members, speakers, vendors, media representatives, commentators, exhibitors, sponsors, staff, and volunteers. Signing this Code of Conduct is a mandatory requirement in order to attend or participate in this event.
Click Here To View The Code of Conduct
