SPONSOR AND EXHIBITOR DASBOARD

Thank you for supporting ODAC 2023!
We look forward to welcoming you live in Orlando.


Please review the important deadlines below along with instructions for submitting required materials.
If materials are not received by the deadlines listed below, ODAC cannot guarantee inclusion in onsite materials.

Important Dates

DATE
ITEM
NOVEMBER 15TH
ODAC 2023 VIRTUAL PRE-CONFERENCE SYMPOSIUM
December 1st
Company Logo, Description & Website Due
December 9th
Advanced shipments may begin arriving at GES warehouse
December 16th
Show Management Pre-Shipment Form Due
December 16th
All Branding Package Content Due
December 16th
All Fedex Graphic Branding Due
December 22nd
Discount Deadline for GES Booth Supply Orders
December 23rd
Hotel Reservation Deadline
JANUARY 3rd – 5th
ODAC 2023 BOARD REVIEW WORKSHOP WEEK
January 5th
Show Management Tracking Information Due
January 9th
Last day for Advance Shipments to arrive at  GES Warehouse
January 12th – 13th
Exhibitor Move In
JANUARY 12th – 15th
ODAC 2023 LIVE CONFERENCE
January 15th
Exhibitor Move Out

ODAC 2023 Pre-Conference Symposium

Complex Med Derm Cases: From Hair Loss to Hot Mess!

Tuesday, November 15th, 2022 | 5:30 – 9:00 PM ET

Sponsors and exhibitors are welcome to attend.

Register Here

Contact Us

For more information about a sponsorship opportunity,
product theater, or if you have questions about a
pre-existing sponsorship, please contact:

Michael Carroll | Director of Experiential
[email protected](646) 887-2650

Attendee Pre-Registration List

The ODAC 2023 Attendee Pre-Event Registration List will be emailed to sponsors by December 31, 2022.

The Post-Event Registration List will be emailed to all sponsors and exhibitors 2 weeks post event.

Exhibitor Load In
Thursday January 12th | 10:00 AM – 6:00 PM
Friday January 13th | 8:00 AM – 10:00 AM (no power tools allowed due to attendee sessions in progress)
Exhibit Hall Hours
Friday January 13th | 12:30 PM – 8:30 PM (Welcome Reception | 7:00 – 8:30 PM)
Saturday January 14th | 9:00 AM – 4:30 PM
Sunday January 15th | 9:00 AM – 1:45 PM
Exhibitor Load Out
Sunday January 15th | 1:45 PM – 6:00 PM

Exhibit Hall Information

Exhibit Hall Ground Plan

Sponsor & Exhibitor Registration

All sponsors and exhibitors receive two (2) complimentary registrations to ODAC 2023 unless otherwise specified in your agreement. These registrations or “name badges” are intended for your onsite booth representatives. Each booth representative will need a registration badge to gain access to the Exhibit Hall. ALL BOOTH REPRESENTATIVES WILL NEED TO WEAR A REGISTRATION BADGE AT ALL TIMES. For security and safety no exceptions will be made onsite.

In order to register your booth reps, you will need your “Sponsor or Exhibitor Discount Code”. Your Sponsor or Exhibitor Discount Code is your company name, all lowercase, with no spaces or special characters. Examples:

derminreview
sanovaworks

Booth representatives can register themselves for the event using the instructions below:

  1. Click the “Sponsor & Exhibitor Registration” button below.
  2. Enter a unique email for all registrations. (We cannot accept the same email for multiple registrations. The email must belong to the individual registrant, as we will use it to contact them regarding important health and safety information, including forms that must be completed personally.)
  3. Choose the “Exhibitor or Sponsor” Registration Type.
  4. Complete the registration information.
  5. On the “Order Summary” page, enter your “Sponsor or Exhibitor Discount Code”.
  6. Submit your registration.

You can purchase additional Sponsor Registrations using the instructions above, without entering a Discount Code. The price for additional registrations is $599 each. If you have a question about the number of sponsor accounts included in your agreement, please reach out to Michael Carroll at [email protected]

Sponsor & Exhibitor Registration

Hotel Reservations

ODAC 2023 will take place at the JW Marriott Orlando Grande Lakes in Orlando, Florida. ODAC has a block of rooms reserved at a discounted rate of $289/night plus taxes & fees. All sponsors and exhibitors are eligible to receive this special discounted rate if they book using the button below. This discounted rate is available until December 23rd, 2022, or until the block sells out.

JW Marriott Orlando Grande Lakes
4040 Central Florida Pkwy
Orlando, FL 32837
Phone: 407-206-2300

FRAUD WARNING!
Several companies unaffiliated with ODAC or the JW Marriott, have been posing as the official housing provider for the upcoming ODAC 2023 meeting. These companies may contact you directly to offer housing for the meeting via phone or through websites designed to deceive attendees and exhibitors.

Do not give your credit card information or make any reservations via phone or website, other than through the information provided in the link below from our official housing provider the JW Marriott.

If you receive a phone call or e-mail from any company claiming to be an ODAC housing provider, please contact us immediately at [email protected].

Book Accommodations

Company Logo, Description & Website Submissions

All sponsors and exhibitors are required to submit a company name, logo, description, and website URL to ODAC by December 1st, 2022 (or immediately upon contracting after this date). These items will be used on various print and digital assets during ODAC 2023 to advertise and thank our supporters. Please collect the following and submit using the button below.

  • Company Name (How you would like your company name to appear on all assets.)
  • Company Logo (Must be JPG or PNG. 500 pixels wide by 500 pixels high.)
  • Company Description (Must be 25 words or less.)
  • Company Website URL (What website would you like your company logo to link to.)

If you have any questions about the above, please reach out to Michael Carroll at [email protected].

Logo, Description & Website are due December 1st, 2022.

Submit Company Information

Scientific Posters

The ODAC General Poster Session is open to all sponsors and exhibitors. Industry who would like to submit a poster, or companies who want more information on poster amplification opportunities, please reach out to Michael Carroll at [email protected].

Poster amplification opportunities include:

  • Video poster presentations on the event app and website
  • Next Steps in Derm blog post
  • and more!

Poster Applications are due November 15th, 2022. 

Submit Your ODAC Poster Application Here

BOOTH FURNISHINGS & OTHER RENTALS

Rent Booth Furnishings Through GES

All sponsors and exhibitors are required to order booth furnishings through ODAC’s official exhibitor services provider GES. Please use the button below to order your booth carpet, drape, furniture, etc.

The discount deadline for booth furnishing orders is December 22nd, 2022.
The final deadline for booth furnishing orders is January 9th, 2023

GES Booth Supplies & Shipping Portal

Rent Lead Retrieval Through Cvent

Enhance your experience at ODAC 2023 with an easy-to-use lead retrieval tool. We have partnered with Cvent to provide lead retrieval services through their app-based LeadCapture product.

Click the button below to start your Cvent LeadCapture order. Then enter the event code: 2E014C61A366

If you need help setting up your Cvent account, or if you have other questions about LeadCapture, please call Cvent 24-hour Customer Support at 866-318-4357. Please note ODAC is unable to help with any customer service issues with LeadCapture, you must reach out to Cvent.

Lead retrieval orders begin December 1st, 2022 and are due by January 6th, 2023.

Order Cvent LeadCapture

Audio-Visual, Internet & Power

Audio-visual equipment and services, internet, power and rigging will be provided by Encore (PSAV.)

The discount deadline for A/V, internet & power orders is December 29th, 2022.
The final deadline for A/V, internet & power orders is January 12th, 2023. 

Order A/V, Internet & Power Through Encore Online

SHIPPING

Please read the rental and shipping guidelines below carefully.
ODAC is not responsible for items that are lost or damaged due to incorrect shipping procedures.

Shipping Items To Your Booth

All pallets, crates, cartons, and boxes intended for your ODAC 2022 Exhibit Booth MUST be shipped to the GES Advance Warehouse. No direct shipments to the hotel will be accepted. Any items shipped directly to the hotel will be refused and returned to sender.

All items shipped to your booth MUST use the official EXHIBIT BOOTH MATERIAL label linked below. This label must be printed in color, completed in full, and affixed to the outside of each box.

MATERIAL HANDLING
All items shipped to the GES Advance Warehouse are subject to material handling and drayage fees. To find out more about GES’s material handling, please use the button below to visit the GES’s portal.

FREIGHT
If you do not have a preferred freight provider, GES can provide shipping and freight services for you. To find out more about freight service and pricing, please use the button below to visit the GES’s portal.

Shipments may begin arriving at the GES Advance Warehouse on December 9th, 2022.
All shipments must arrive at the GES Advance Warehouse by January 9th, 2023.
If your shipment is scheduled to arrive after January 9th, 2022, please call Emily Lynch-Fries immediately at 646-453-5726.

Exhibit Booth Material Shipping LabelGES Booth Supplies & Shipping Portal

Shipping Items To Show Management

The only items that should be shipped to Show Management are:

  • Registration Bag Items – Paper Goods or Product Samples (A minimum of 500 items needed)
  • Room Drop Items (Quantity Per Agreement)
  • Products to be used in General Session Demos (Injectables or Chemical Peels)

All other items MUST be shipped to your booth.

All items shipped to show management MUST use the official SHOW MANAGEMENT label linked below. This label must be printed in color, completed in full, and affixed to the outside of each box.

If you are shipping items to Show Management, there are 2 forms you MUST complete in order for GES to route your delivery properly. Failure to complete these forms means GES will NOT deliver your packages to Show Management and they will NOT be used onsite during the live event. All items shipped to Show Management are subject to GES’s material handling and drayage fees.

  1. Show Management Pre-Shipment Form (Due December 15th, 2021)
  2. Show Management Tracking Information Form (Due January 5th, 2022)

All shipments intended for Show Management must arrive by January 9th, 2023.
If your item arrives after January 9th, 2022, unfortunately it will not be used during the live event as we will not receive it.

Show Management Shipping LabelShow Management Pre-Shipment FormShow Management Tracking Information Form

BRANDING PACKAGE

The ODAC Branding Package is an optional package meant to advertise your company to attendees above and beyond what is included in the basic exhibitor booth. Attendees will see and interact with your company in additional branding opportunities below.

All Branding Package items are due on December 16th, 2022.
Anything submitted after this deadline, we cannot guarantee inclusion in onsite print or digital materials.

If you are interested in purchasing a Branding Package, please contact Michael Carroll at [email protected].

Visit the Branding Package Dashboard Here