Please review the important deadlines below along with instructions for submitting required materials.
Important Dates
Monday, November 10th | Booth Assignments Available
Friday, November 14th | Company Information Deadline
Friday, November 21st | Bonus Presentation Details Deadline
Monday, December 1st | Digital Branding Package Assets Due
Date Coming Soon! | GES Advance Warehouse Receiving Start Date
Monday, December 15th | Hotel Accommodations Due
Date Coming Soon! | GES Advance Warehouse Discount Deadline
Friday, December 19th | Exhibitor Registration Deadline
Friday, December 19th | Lead Capture Requests Deadline
Friday, January 2nd | Encore AV & Power Orders Deadline
Date Coming Soon! | Advance Warehouse Final Shipping Deadline
January 16th | Exhibitor Load-In
January 16th – 18th | ODAC 2026 SHOW DATES
January 18th | Exhibitor Load-Out
Exhibitor Load-In & Load-Out
Exhibit Hall Location: International Ballroom I – III
Exhibitor Load-In
Friday, January 16th | 11:00 AM – 6:00 PM
Exhibitor Load-Out
Sunday, January 19th | 1:30 PM – 5:30 PM
Exhibit Hall Floor Plan
Exhibit Hall Booth Assignments
Exhibit Hall Hours
Friday, January 16th
Welcome Reception –
Saturday, January 17th
Breakfast Break –
Lunch Break –
Afternoon Break –
Sunday, January 18th
Breakfast Break –
Lunch Break –
Note: Exhibit hall hours, load-in, and load-out times are subject to change. Load-in and load-out is not permitted during exhibit hall hours.
Accommodations
Deadline to Book: Monday, December 15, 2025
Rate: Starting at $290.00/night + applicable taxes + $15 resort fee. Subject to availability.
Omni ChampionsGate
1500 Masters Blvd.
Orlando, FL 33896
(407)-390-6664
Phone Reservations
1-877-843-6664
Group Name: ODAC 2026
Book Your Stay
Contact Us
For more information about sponsorship opportunities, please contact:
Jennifer Griffith
Director, Business Development
[email protected]
(949) 414-5791
For more information about a pre-existing sponsorship or exhibiting logistics, please contact:
Kristina Cerniauskas
Senior Program Manager, Sponsors and Exhibits
[email protected]
(551) 999-2609
Company Information Submission
Deadline: Friday, November 4, 2025
Your company will be acknowledged as a sponsor/exhibitor in ODAC’s digital program booklet and printed materials. Please submit the following assets:
- Logo: Hi-Res PNG or JPG, 500x500px
- Description: 75 words or less
- Website URL
Submit Company Information Here
Bonus Presentation Details Submission
Deadline: Friday, November 21, 2025
If your sponsorship includes a contracted bonus presentation at ODAC 2025, please submit the following information:
- Presentation Title: No character count
- Brief Session Description: Recommended less than 250 characters
- Speaker Information: Full Name & Affiliations
- Speaker Headshot: Hi-Res .PNG or .JPG only
Submit Bonus Presentation Details Here
Digital Branding Package
Deadline: Monday, December 1, 2025
The ODAC Digital Branding Package is a collection of additional digital advertising opportunities that can showcase your company to attendees above and beyond your tabletop booth.
If you are interested in purchasing a Digital Branding Package, please contact Jennifer Griffith at [email protected] or (949) 414-5791.
Digital Branding Package Dashboard
Exhibitor Badge Registration
Deadline: Friday, December 19, 2025
Exhibitors receive two (2) complimentary registrations to ODAC 2025, unless otherwise specified in your sponsorship agreement. These badges are intended for your on-site booth staff only, and must be worn at all times.
Exhibitor/Sponsor badges provide access to general sessions, subject to available seating. If the session room reaches capacity, exhibitors and sponsors will not be admitted. Additionally, exhibitors/sponsors are not allowed to engage in Q&A sessions or discussions. Exhibitor/sponsors cannot attend bonus presentations sponsored by companies with which they are not affiliated.
Please follow the link below to register your booth staff. When prompted, please enter the discount code that was provided by MedscapeLIVE! to utilize your discounted registration.
Register Now
Lead Capture
Deadline: Friday, December 19, 2025
A mobile lead capture license grants you the ability to capture identifying information that registrants provide to us during our registration process. Once purchased, the accompanying app is to be downloaded on your mobile device. The app allows you to scan attendee badges to capture their information.
License Only – $225
To purchase a lead capture license, please complete the form linked below.
Purchase a Lead Capture License
Encore Audio-Visual & Power
Deadline: Friday, January 2, 2026
Encore is the preferred audio-visual equipment and power provider for the Omni ChampionsGate.
EventNow Electrical Ordering
Shipping Items for Your Booth
Ship to arrive: Monday, January 13, 2024
We are pleased to announce that ODAC has partnered with GES for all exhibition show services, including booth supplies, labor/set-up services, shipping and receiving. To order your booth supplies and complete a material handling agreement, please visit GES’s Espresso eStore linked below.
SHIPPING TO THE ADVANCE WAREHOUSE
All exhibitor material must be shipped to the GES Advance Warehouse. Direct to Show shipments to the JW Marriott Orlando Grande Lakes will not be accepted.
ADVANCE WAREHOUSE DEADLINES
- Friday, December 13th: Advance Warehouse receiving start date.
- Thursday, December 20th: Orders and shipments received prior to the date will qualify for discounted material handling fees.
- Monday, January 13th: Final Advance Warehouse receiving deadline. Orders received after this date will be subject to late fees and are not guaranteed to be readily available at your exhibit booth for load in time.
In the event that your exhibit material will not arrive at the GES Advance Warehouse by Monday, January 13th, please immediately reach out to Kris Cerniauskas at [email protected].
SHIPPING LABELS
All items shipped to your booth must use the official Exhibit Booth Material Label linked below. Please print this label in color and place on every individual package when shipping.
For questions, please contact Kris Cerniauskas at [email protected].
Exhibit Booth Material Label
GES Expresso E-Store Ordering & Exhibiting Resources
Shipping Items to Show Management
Ship to arrive: Monday, January 13, 2024
The only items that should be shipped to Show Management are:
- 600 Registration Bag Inserts (Paper Goods or Product Samples)
- No larger than 8.5″ x 11″ in size, no weight limit
- 500 Room Drop Items
- No larger than 8.5″ x 11″ in size. Please ensure drops are no thicker than one standard cardstock paper to fit under doors
- Products to be used in live demonstrations in General Session
All other items must be shipped to your booth. All Show Management items must arrive at the GES Advance Warehouse by Monday, January 13, 2025.
SHIPPING LABELS
All items shipped to Show Management must use the official Show Management Label linked below. Please print this label in color and place on every individual package when shipping
As soon as your item has shipped, please complete the Show Management Tracking Form linked below. Failure to complete this form means your package may not be delivered to Show Management during load in, and your items may not be used onsite during the live event.
For questions, please contact Kris Cerniauskas at [email protected].
Show Management Shipping Label
Show Management Tracking Form
Cancellation
Should Company cancel booth space prior to July 14, 2025, company will receive a 75% refund; cancellation from July 14 – November 17, 2025, company will receive a 50% refund; after November 17, 2025, no refunds will be given.
Code of Conduct
This code of conduct applies to all event attendees and participants, including all members, speakers, vendors, media representatives, commentators, exhibitors, sponsors, staff, and volunteers. Signing this Code of Conduct is a mandatory requirement in order to attend or participate in this event.
Click Here To View The Code of Conduct