Thank you for supporting ODAC 2025!

Please review the important deadlines below along with instructions for submitting required materials.
If materials are not received by the deadlines below, we cannot guarantee they will be included in the conference materials.

Important Dates

December 1, 2023 | Company Logo & Description Form Due
December 8, 2023 | GES Advance Warehouse Receiving Start
December 15, 2023 | Bonus Presentation Details Form Due
December 15, 2023 | Digital Branding Package Items Due
December 21, 2023 | GES Advance Warehouse DISCOUNT Deadline
December 22, 2023 | Encore AV & Power Orders Due

December 29, 2023 | Exhibitor Registration Deadline
December 29, 2023 | Lead Capture Orders Due
January 8, 2024 | GES Advance Warehouse FINAL Deadline
January 11 & 12, 2024 | Exhibitor Move In
««« JANUARY 12 – 14, 2024 | ODAC 2024 SHOW DATES »»»
January 14, 2024 | Exhibitor Move Out

Load In & Load Out

Exhibitor Load-In
Friday, January 17th | TIME

Exhibitor Load-Out
Monday, January 20th | TIME

Exhibit Booth Information

Exhibit Hall Ground Plan
Exhibit Booth Assignments

Note: Exhibit hall hours, load in and load out times are subject to change.

Exhibit Hall Hours

Friday, January 17th | [TIMES]
Breakfast Break –
Lunch Break –
Afternoon Break –
Welcome Reception –

Saturday, January 18th | [TIMES]
Breakfast Break –
Lunch Break –
Afternoon Break –

Sunday, January 19th | [TIMES]
Breakfast Break –
Lunch Break –
Afternoon Break –

Monday, January 20th | [TIMES]
Breakfast Break –
Lunch Break –
Afternoon Break –


JW Marriott Orlando, Grande Lakes
4040 Central Florida Pkwy
Orlando, FL 32837

Discounted Rate:

Deadline to Book:

Book Your Stay

Contact Us

For more information about a custom sponsorship opportunity, please contact:

Luciana Nofal, VP Proprietary Conferences 
[email protected]

For more information about a pre-existing sponsorship or exhibiting logistics, please contact:

Kris Cerniauskas, Program Manager – Sponsors & Exhibits
[email protected]

Company Information Submission


Your company will be acknowledged as a sponsor and exhibitor in SOCU’s digital program booklet and printed materials. Inclusion in SOCU materials is not guaranteed if items are submitted after the deadline.

  • Logo: Hi-Res PNG or JPG, 500x500px
  • Description: 75 words or less
  • Website URL

Company Logo and Description are due by

Company Information Submission Form

Bonus Presentation Details Submission


All sponsors who have a contracted bonus presentation at ODAC 2025 must submit the following information:

  • Presentation Title: No character count
  • Brief Session Description: Recommended less than 250 characters
  • Speaker Information: Full Name & Affiliations
  • Speaker Headshot: Hi-Res .PNG or .JPG only

Bonus Presentation details are due by

Bonus Presentation Details Submission Form

Digital Branding Package


The ODAC Digital Branding Package is a collection of additional digital advertising opportunities that can showcase your company to attendees above and beyond your tabletop booth.

All Digital Branding Package items are due by  

If you are interested in purchasing a Digital Branding Package, please contact Luciana Nofal at [email protected].

Digital Branding Package Dashboard

Encore Audio-Visual & Power


Encore is the preferred audio-visual equipment and power provider for the JW Marriott Orlando, Grande Lakes.

Please place your Audio-Visual & Power order by 

Encore EventNow E-Store
Encore Exhibitor Kit

Exhibitor Registration


Exhibitors receive two (2) complimentary registrations to ODAC 2025, unless otherwise specified in your agreement. These badges are intended for your on-site booth staff only, and must be worn at all times.

Please follow the link below to register your booth staff. When prompted, please enter the discount code that was provided by MedscapeLIVE! to utilize your discounted registration.

Badge Registration is due by 

Register Now

Lead Capture


A mobile lead capture license grants you the ability to capture identifying information that registrants provide to us during our registration process. Once purchased, the accompanying app is to be downloaded on your mobile device. The app allows you to scan attendee badges to capture their information.
License Only – $225
Contact Kris Cerniauskas at [email protected] for ‘license only’ purchase to use your own mobile device onsite.

Lead Capture Requests are due by 

Shipping Items for Your Booth

Ship to arrive by: January 8, 2024

We are pleased to announce that ODAC has partnered with GES for all exhibition show services, including booth supplies, labor/set-up services, shipping and receiving. To order your booth supplies and complete a material handling agreement, please visit GES’s Espresso eStore linked below.

All exhibitor material MUST BE shipped to the GES Advance Warehouse. Direct to show shipments to the Signia by Hilton Bonnet Creek will not be accepted. 


  • Advance Warehouse Receiving Start Date: Friday December 8th
  • Advance Warehouse Receiving DISCOUNT Deadline: Thursday December 21st  (Any orders received prior to this date qualify for discounted material handling fees.)
  • Advance Warehouse Receiving FINAL Deadline: Monday January 8th  (Any orders received late after this date will be subject to late fees and are NOT guaranteed to be ready at your exhibit booth for the start of move in on Thursday January 11th at 12:00pm.)

In the event that your exhibit material will not arrive at the GES Advance Warehouse by Monday January 8th, please immediately reach out to Kris Cerniauskas at [email protected].

All items shipped to your booth MUST use the official Exhibit Booth Material Label linked below. This label must be printed in color, completed in full, and affixed to the outside of every box.

For questions, please contact Kris Cerniauskas at [email protected].

Exhibit Booth Material Label
GES Espresso E-Store

Shipping Items to Show Management

Ship to arrive by: January 8, 2024

The only items that should be shipped to Show Management are:

  • 600 Registration Bag Inserts (Paper Goods or Product Samples)
    • No larger than 8.5″ x 11″ in size, no weight limit
  • 400 Room Drop Items
    • No larger than 8.5″ x 11″ in size, no weight limit
  • Products to be used in live demonstrations in General Session

All other items must be shipped to your booth.

All Show Management items must arrive at the GES Advance Warehouse by Monday, January 8th.

All items shipped to Show Management must use the official Show Management Label linked below. This label must be printed in color, completed in full, and affixed to the outside of every box.

As soon as your item has shipped, please complete the Show Management Tracking Form linked below. Failure to complete this form means your package may not be delivered to Show Management during load in, and your items may not be used onsite during the live event.

For questions, please contact Kris Cerniauskas at [email protected].

Show Management Shipping Label
Show Management Tracking Form